Coaching Behaviors: Interruption

 
Photo by David Becker

Photo by David Becker

 

Coaches actively listen, but they also interrupt—strategically. They seek to understand—for their own sake—following their curiosity about decisions, behaviors, assumptions we are making. These decisions, behaviors, assumptions may or may not be informed by our past, but our reactivity about them most certainly is.  

We come to coaching with certain goals. We are seeking answers. There is a presenting problem that hints at, but does not fully capture, the full picture. Why, for instance, do we repeatedly hire people who do not perform? Why do we seek out bosses that do not support us? Why is it so hard for us to work through others? How can we be both so convinced we need to leave a role and yet have remained completely unable to find something more fulfilling? Why do we sabotage our potential?

By their questions and their attention, the coach tries—harder than anyone we’ve spoken to yet—to discover how our presenting problem connects to something larger. In particular, they help us navigate “the web”: ourselves and our team(s); our wider ecosystem of departments, vendors, customers, and strategic stakeholders or partners; and, how we interpret “the outside” market, the economy, the natural environment, and political shifts (as appropriate). Remember, the coach’s goal is to help us increase effectiveness by interweaving relationships with results, pinpointing key areas of growth.

Starting in the first session, we gather a succession of small discoveries with the coach to contribute to an emerging picture of the sources of our presenting problem, not just the symptoms.

When we view ourselves at the center of our web, we gain insights in the way in which our character has slowly evolved in response to early wounds. We learn how those wounds form into triggers, and how our reactivity to those triggers hampers our possibilities today.  

 

When we view ourselves at the center of our web, we gain insights in the way in which our character has slowly evolved in response to early wounds.

 

Reactivity narrows our focus. Responsiveness broadens our view. In the space between reactivity and response is where we find the seeds of our creativity.

When we view ourselves interacting with our teams and wider ecosystems, these triggers amplify. Do we trust others enough to delegate? Can we get past our initial judgments of peers enough to collaborate effectively rather than work around them? Can we learn to engage rather than avoid difficult personalities we encounter as managers, partners or stakeholders?

When we take in the even broader environments (social systems, market competition, etc.) we notice additional pressures in the system.

We may, for example, start to sense how a feeling of rivalry with another manager led us to take on more challenges to compete for a boss’s approval, as well as seeing, perhaps for the first time, that the logic of our self-sabotage no longer holds. Or we might perceive the way an attitude of negativity and pessimism, which restricts our personalities and our friendships, might have had its origins in a someone who let us down at a time when we could not contain our vulnerability, and thereby turned us into people who try at every juncture to disappoint themselves early and definitively rather than allowing the world to mock our emerging hopes at a time of its own choosing.

It is unhelpful to state any of this too frankly, to any client, as they are likely to resist. There is a dance to active listening—and not everyone is dancing to the same music. There are useful or counterproductive behaviors that we can have with our coach. Here are some examples (the first two are constructive, the second two are less effective):

  • we want advice, the coach fosters independent thinking.

  • we seek feedback, the coach gives it.

  • we vent about a colleague, coach soothes.

  • we are late for appointments or forget to reserve a room, the coach tolerates it.

Often, the dance pattern developing between you and your coach is an example of the system the client is in with their own team or organization. Systems have a way of extending themselves out to their furthest boundaries. In that way, they have a strong gravitational pull.

The coach resists this by reflecting to us the decisions we are making, or how we are reacting and behaving. Together, we replay those scenarios and discuss alternatives. For the process to work, the coach reflects of the structure of our troubles in a way we can best interpret it as our own observation and insight.

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This blog post is part of a series related to Driving Your Self-Discovery pending publication.

Coaching Behaviors: Listening

 
Photo credit: NeONBRAND

Photo credit: NeONBRAND

 

One of the structural flaws of our minds is that it is hard for us to think deeply and coherently for any length of time. We keep losing the main thread the same way we lose our keys on the way out the door. Competing, irrelevant information has a habit of darting across the mental horizon and jumbling our shaky insights. Occasionally, consciousness mysteriously goes blank for a moment, like we’ve lost our streaming connection. These mental glitches distract our attention, chipping away at our potential for finding creative flow in our work, and reinforce doubt in the value of what we are trying to make sense of.

“Why am I doing this? Why did I embark on this effort in the first place?” we think.

When this kind of thinking happens, we can experience overpowering urges to check the news, social media, gossip, walk around the office to distract others or search out a snack. All unproductive behaviors. All behaviors with external focus. As a result, some of the topics we most need to examine—our inner state, our interpersonal relationships; our goals; our skill development; the triggers that bother us so much about the way our colleagues do or don’t do their work—sink into to the mental sands, at great mental cost.

What helps in our attempts to know our own minds is, surprisingly, having another mind present. For all the appeal of independent learning, thinking usually happens best in tandem. The curiosity of someone else gives use the confidence to remain curious about the things we are most intimidated to confront about ourselves, the dogs in the basements of our minds. It is the application of a light pressure from outside us that helps give structure and perspective to some of our jumbled impressions. That coaches require us to verbalize our thoughts mobilizes us toward greater discipline in our concentration.

 

What helps in our attempts to know our own minds is, surprisingly, having another mind present.

 

Occasionally a friend might be unusually attentive and ready to hear us out. But it isn’t enough for them  quietly sip their coffee or cocktail and hear us out. Listening means more than merely not interrupting. To really be hard means being the recipient of a strategy of ‘active listening’.

From the start, the coach will use a succession of very quiet but significant prompts to help us develop and stick to the points we are circling. These suggest that there is no hurry but that someone is there, following every word we say, sigh we take, and flinch of our voice and posture as they encourage us to “go on” and “say more.”

One flower, one gardener

When a coach listens actively, our ideas, memories and concerns don’t have to be well-formed. We are given a wide birth to stumble, backtrack, and get confused. But the active listener contains and gardens the emerging confusion. They can see the difference between a weed that will distract us and the seed that we need to learn to nurture. They help us plough old ground covered too quickly prompting us to address a relevant point that we might have skipped. They will help us chop away at a disturbing issue while continually reassuring us that what we are saying is valuable. All the while, they will note minor changes in our facial expressions, tone of voice, breathing, posture, and eye movements. They will be interested in what words we choose, and attentive not only to what we actually express but what we might have said instead.

They do not treat us like ineffective communicators; they are simply immensely alive to how difficult it is for anyone to piece together our blind spots.

NEXT


This blog post is part of a series related to Driving Your Self-Discovery pending publication.

Peopling 101: Understanding Interpersonal Skills

The skills we use to interact with others are skills that lay the foundation for successful interactions, rich relationships, and meaningful results. They are also integral tools for effective leadership.

Unfortunately, many people graduate school and go through several initial jobs before they learn they lack basic communication, team-building, and conflict resolution skills.

For too long these skills have been referred to as “emotional intelligence” or “soft skills.” Though some K-10 programs now integrate Emotional Intelligence skills into their schools, most business school and graduate programs assume competency of these skills as part of the application process.

People who want to advance their careers eventually come to the conclusion that they need to take time to assess their social skills to foster the climate conducive for learning and leading.

 

 

HOW INTERPERSONAL SKILLS ARE RELATED

Interpersonal skills are the tools that enable people to communicate, learn, ask for help, get needs met in appropriate ways, get along with others, make friends, develop healthy relationships, protect themselves, and in general, be able to interact with the society harmoniously. As such they form a foundation for every interaction we have.

Basic interactions include behaviors like making eye contact, using names, and sharing information. Can you think back to a group you worked in that had all these basic qualities, and some that perhaps did not? These behaviors seem small and inconsequential but can have a big impact on the bottom line. When we don’t maintain eye contact, we get left out of impromptu gatherings and conversations where information is shared. When we don’t use direct address and speak only for ourselves, not for others, we learn to take a stand, become trustworthy, and authentic. Following directions and working in groups speaks to our effectiveness. Sharing information is what keeps the wheels turning in groups. When we hoard information and it only benefits our own advancement, it holds the rest of the group back. This can directly impact safety, quality, revenue, and time.

Figure 1: People Skills

Figure 1: People Skills

Once people feel comfortable operating in and out of groups, it’s time to look at communication skills by practicing or looking for specific behaviors, such as the table below. Sit in any meeting, and you’ll more clearly identify the attributes of the negative behavior. It’s always easier to spot in others, isn’t it?

 

 

NON LISTENING BEHAVIORS

Sounds like….

  • tapping a foot or pencil

  • Saying “uh huh” a lot

  • Saying “really”

  • Sighing

  • Asking non sequitur questions, “What’s for lunch?” “Are you going to the game?”

Looks like…

  • Darting eyes

  • Fidgeting with a gadget

  • Playing with hair or clothing

  • Rummaging through paperwork

  • Looking down

  • Turning away

  • Not facing the speaker

  • Looking at the clock

Once people gain awareness of the things they say and do that may exhibit non listening skills, they are ready to create Chart of Active Listening Characteristics. By writing what the skill looks like and sounds like, the abstract skill of "listening" becomes more concrete and measurable.

ACTIVE LISTENING

Sounds like…

  • “Say that one more time.”

  • “I know what you mean.”

  • “Tell me more.”

  • “So what you’re saying is…”

  • “That’s a good idea…”

Looks like…

  • Nodding

  • Making eye contact

  • Positive body language

  • Smiling

  • Generally calm, relaxed body language

 

 

We can laugh and say we should have learned these behaviors in kindergarten—and the thing is, we did! But when faced with a potential result like test scores or managing the bottom line, we forget that how we get there matters.

If we are going to advance in our careers, we are going to need to better assess our own and others’ social skills. Too often we are stumped for language when asked to give feedback on themselves or our peers. We need to translate the skills to checklists that we can use to self-evaluate our own progress. Sometimes just the awareness of the these skills helps focus our attention. We understand these ideas intellectually, just too often lose them in practice.

It is important to integrate the practice of observing, embodying, and practicing these skills in our day to day. We can justify reflection time to monitor these skills because we need to know the parameters and the expectations of high-performing behavior—whatever level we serve.


For ideas on how to develop a practice for reflection, check out posts on Developing a Practice, Morning Practice, Evening Practice, and what it means to Maintain Tension.