Mental Models: The Map is not the Territory

A METAPHOR ILLUSTRATING THE DIFFERENCES BETWEEN BELIEF AND REALITY.


 
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How might this apply to great teams and cultures?

Our perception of the world is being generated by our brain and can be considered as a 'map' of reality written in neural patterns. Reality exists outside our mind but we can construct models of this 'territory' based on what we glimpse through our senses.

How might this apply to great products?

There are times when an old map, one that worked in a particular context, does not apply to a new context.

Consider

Even the best maps are imperfect because they are reductions of what they represent. If a map were to represent the territory with perfect fidelity, it would no longer be a reduction and thus would no longer be useful to us. Scribbling on the map does not change the territory: If you change what you believe about an object, that is a change in the pattern of neurons in your brain. The real object will not change because of this edit. A map can also be a snapshot of a point in time, representing something that no longer exists. This is important to keep in mind as we think through problems and make better decisions.


A DEEPER LOOK…

Case Study: J.C. Penny

Every day, leaders make decisions about maximizing current cash flow and profits or reinvesting and building for the long term. But if decisions were as easy as moving money around from budget A to budget B, there would be a lot more successful businesses. A substantial portion of business failures–from the costly to the catastrophic–can be attributed to not paying attention to the right balance between maximizing current performance and building future potential.

Photo: Andrew Burton/Reuters Ron Johnson, chief executive of J.C. Penney, says the store renovation plan is a success.

Photo: Andrew Burton/Reuters Ron Johnson, chief executive of J.C. Penney, says the store renovation plan is a success.

Apple’s Ron Johnson made the radar in 2011. Handpicked by Steve Jobs to build the Apple Stores, he is also credited with playing a major role in turning Target from a K-Mart look-alike into the trendy-but-cheap Tar-zhey by the late 1990s and early 2000s.

By 2011, Apple stores the most productive retail per-square-foot basis, leaving Tiffany’s in the dust. The gleaming glass cube on Fifth Avenue became a more popular tourist attraction than the Statue of Liberty.

Asked to apply his success from Apply and Target to J.C.Penny’s, Johnson was hired by Bill Ackman, Steven Roth, and other luminaries to turn around the tired old department store. The chain was attempting to reinvent themselves, leaving behind the core customer in an attempt to gain new ones. This was a much different proposition.

Johnson pitched his idea in with standard Apple suspense and fanfare. JC Penney’s stock price went from $26 in the summer of 2011 to $42 in early 2012 on the strength of the pitch.

The idea failed almost immediately. His new pricing model (eliminating discounting) was a flop. The coupon-hunters rebelled. Much of his new product was deemed too trendy. His new store model was wildly expensive for a middling department store chain – including operating losses purposefully endured, he’d spent several billion dollars trying to affect the physical transformation of the stores. JC Penney customers had no idea what was going on, and by 2013, Johnson was sacked. The stock price sank into the single digits, where it remains two years later.

What went wrong in the quest to build America’s Favorite Store? It turned out that Johnson was using a map of Portland Maine to navigate Portland Oregon. Apple’s products, customers, and history had far too little in common with JC Penney’s. Apple had a rabid, young, affluent fan-base before they built stores; JC Penney’s was not associated with youth or affluence. Apple had shiny products, and needed a shiny store; JC Penney was known for its affordable sweaters. Apple had never relied on discounting in the first place; JC Penney was taking away discounts given prior, triggering massive deprival super-reaction.

“All models are wrong but some are useful.”

— George Box

In other words, the old map was not very useful. Even his success at Target, which seems like a closer analog, was misleading in the context of JC Penney. Target had made small, incremental changes over many years, to which Johnson had made a meaningful contribution. JC Penney was attempting to reinvent the concept of the department store in a year or two, leaving behind the core customer in an attempt to gain new ones. This was a much different proposition.

The main issue was not that Johnson was incompetent. He wasn’t. He wouldn’t have gotten the job if he was. He was extremely competent. But it was exactly his competence and past success that got him into trouble. He was like a great swimmer that tried to tackle a grand rapid, and the model he used successfully in the past, the map that had navigated a lot of difficult terrain, was not the map he needed anymore. He had an excellent theory about retailing that applied in some circumstances, but not in others. The terrain had changed, but the old idea stuck.

Relevant Books:



The Map is not the Territory is part of the network of mental models for good humaning.

Mental Models: Collection Bias

WHEN THERE IS INTEREST, PEOPLE LIKE TO AMASS UNITS THAT ADD TO OR COMPLETE A SET.

How might this apply to great teams and cultures?

Organizations collect "award-winning", world class talent from best schools. Amazon looks for "exemplary practitioners and pragmatic visionaries." Where companies collect talent, employees collect career experiences, awards, and certifications to help them advance toward a career goal.

How might this apply to great products?

Coupons, badges, words, pieces of a larger whole—the options are limitless. It’s best if these items link to one’s reputation and reinforce the content of your product or service. Business applications may benefit from performance-based collectibles that correlate with speed, frequency, quantity, effectiveness and other desirable metrics.

Consider

Is there an opportunity to collect something in your organization? How do you enhance your reputation?

See Also

Chunking, Set Completion, Achievements, Autotomy, Variable Rewards, Scarcity, Self-Expression

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In the whirl of our day-to-day interactions, it’s all too easy to forget the nuances that distinguish great teams, great cultures, and great products/services.

Mental Model Flash Cards bring together insights from psychology into an easy reference and brainstorming tool. Each card describes one insight into human behavior and suggests ways to apply this to your teams as well as the design of your products and services.

MENTAL MODELS: POSITIVE MIMICRY

WE LEARN BY MODELING OUR BEHAVIOR AFTER HOURS.

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How might this apply to your business?
What examples are you setting or showing on your site to let people know what is the normal (or intended) behavior? In social contexts, find and reward people who model “good” behavior. In other cases, what examples can you provide to demonstrate positive interactions? Simply observing how we should conduct ourselves can encourage positive behaviors.

See also: Reputation, Social Proof, Feedback Loops, Status, Shaping

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In the whirl of our day-to-day interactions, it’s all too easy to forget the nuances that distinguish great teams, great cultures, and great products/services.

Mental Model Flash Cards bring together insights from psychology into an easy reference and brainstorming tool. Each card describes one insight into human behavior and suggests ways to apply this to your teams as well as the design of your products and services.


Mental Models: Surprise (Good & Bad)

WE REMEMBER AND RESPOND FAVORABLY TO SMALL, UNEXPECTED AND PLAYFUL PLEASURES.

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How might this apply to great teams and cultures?

When what happens is not what I expect, I have to rethink my understanding of the world. Spontaneous awards that reinforce the company values, or making a usually-difficult interaction unusually-easy makes a fantastic delighter.

How might this apply to your business?

Maybe it’s through fun editorials, a link to an amusing video, or a compliment. Perhaps it’s an “Easter egg” such as a coupon, virtual gift or humorous image that’s hidden within your site. Even the satisfaction of discovering connection or solving a mental puzzle can help form a favorable and memorable impression.

Consider

How can you add surprise and delight? Do you intend these surprises?Nice surprises lead to exchange: Nice surprises will predispose the other person towards you, setting up the exchange effect. Make them feel good and they'll be happy to return the favor. You can create nice surprises by:

  • Promising them something, then giving them more than promised.

  • Not promising them anything, just giving them something pleasant.

  • Praising them.

Neutral surprises lead to interest. You can intrigue people by being, saying or doing something different. A neutral surprise can be an effective hook that pulls people in, leaving them wanting more. You can create neutral surprises by:

  • Being different from other people.

  • Being different from how you normally are.

  • Being different from what they expect.

See Also

Surprise, Pattern Recognition, Humor Effect, Gifting, Appropriate Challenges


Bad Surprises

WHEN OUR FORECAST DOES NOT MEET REALITY, WE ARE SURPRISED THE FIRST TIME, AND ADJUST OUR EXPECTATIONS.

How might this apply to great teams and cultures?

If the other person is surprised, it should be because you want them to be. It should be because you have a pretty good idea as to how they are going to react to the surprise.

  • Surprise causes learning: When our forecast does not meet reality, we may be surprised this time, but we won't be caught out next time! So we change our forecasting to account for the new things we have learned about how the world works.

  • Surprise causes inner change: When we change our forecasting, we seldom do it by changing the actual process. Instead, we change such things as our models of how the world works, and our beliefs about ourselves and other people.

  • Surprise causes denial: 'Well, I'm not surprised!' is a common retort by people to whom all kinds of surprisingly different things happen. A simple way we avoid embarrassment is to pretend that we are not surprised and that we had expected the surprising event to happen after all. The danger of denial is that we are so good at it that we convince ourselves that we were not surprised and hence don't change!

How might this apply to your business?

Human nature has a tendency to put aside unpleasant realities in favor of more palatable or convenient narratives. We ignore the obvious at a certain moment because we simply don't want to confront it. It is the unconscious calculus to avoid pain. Denial allows us to live in a convenient world we create as long as it lasts. However, we, no doubt, fail when we deny hard truths in front of us.Denial is simultaneously the safe and the wrong way to handle a problem. Denial is a process over which we sometimes can exercise some measure of control. When we're not in control, it is denial. Our sense of urgency might be easily blunted by the business upturn. We might miss the strategic inflection point by denying the needs from the market.

Consider

We can arm ourselves against denial through self-knowledge, openness to criticism, receptivity to facts and perspectives that challenge our own. With our own efforts, we can improve our ability to perceive the danger of denying. There are no mature markets, only tired marketers. How can you better manage expectations and reality for others?Managing expectations means:

  • Understand what their current expectations are.

  • Understand how they predict the future, including their mental models and beliefs around the area of interest.

  • Subtly guiding their expectations.

  • Creating a reality that is different from what they expect.

Bad surprises move people.  Bad surprises can be used to shake people out of complacency. When they are clinging to their current comfortable position and refusing to see another point of view, a short shock can be effective at awakening them from their slumbers. Use bad surprises with care, because they rebound on you. A fight reaction can easily get out of control and a flight reaction can make them run away from you. Play the bearer of bad news, but beware of being that bad news.You can create bad surprises by:

  • Telling them they cannot have what they want.

  • Shouting at them (when you are normally timid).

  • Telling them the awful truth.

See Also

Surprise, Pattern Recognition, Humor Effect, Gifting, Appropriate Challenges

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In the whirl of our day-to-day interactions, it’s all too easy to forget the nuances that distinguish great teams, great cultures, and great products/services.

Mental Model Flash Cards bring together insights from psychology into an easy reference and brainstorming tool. Each card describes one insight into human behavior and suggests ways to apply this to your teams as well as the design of your products and services.

MENTAL MODELS: SEQUENCING

WE ARE MORE LIKELY TO TAKE ACTION WHEN COMPLEX ACTIVITIES ARE BROKEN DOWN INTO SIMILAR TASKS.

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How might this apply to your business?
It’s difficult to complete a complex task such as “create a bank account,” “complete a job application,” or “write to a member of Congress.” Instead, break down these complex tasks into small, easily completed actions. These can be steps in a sequence or simple a list of items that need to be completed to advance through the system.

See also: Shaping, Variable Rewards, Competition, Status, Reputation

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In the whirl of our day-to-day interactions, it’s all too easy to forget the nuances that distinguish great teams, great cultures, and great products/services.

Mental Model Flash Cards bring together insights from psychology into an easy reference and brainstorming tool. Each card describes one insight into human behavior and suggests ways to apply this to your teams as well as the design of your products and services.

MENTAL MODELS: SELF-EXPRESSION

PEOPLE SEEK OPPORTUNITIES TO EXPRESS THEIR PERSONALITY, FEELINGS, OR BIAS.

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How might this apply to your business?
How are people allowed to express themselves on your site? Selecting widgets, choosing content to follow or share, using emoticons, and customizing the aesthetics of a page are all ways to enable self-expression. At the simplest level, allowing comments can be a good start, but make sure these efforts are linked back to a person’s profile. How does this translate to self-expression within a team? How are people encouraged and allowed to contribute unique talents, interpret team or organizational values in a way that is personal to them?

Look for ways to surface and celebrate these unique customizations.

See also: Ownership Bias, Loss Aversion, Reputation, Need for Achievement, Visual Imagery, Autonomy

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In the whirl of our day-to-day interactions, it’s all too easy to forget the nuances that distinguish great teams, great cultures, and great products/services.

Mental Model Flash Cards bring together insights from psychology into an easy reference and brainstorming tool. Each card describes one insight into human behavior and suggests ways to apply this to your teams as well as the design of your products and services.

MENTAL MODELS: CURIOSITY

WHEN TEASED WITH A SMALL BIT OF INTERESTING INFORMATION, PEOPLE WILL WANT TO KNOW MORE!

How might this apply to your business?
When—and what—can you hold back? Reveal just enough to arouse interest, then tease someone into taking the next step. You can also arouse interest by doing something unusual and unexpected—people will stick around long enough to determine what’s going on. Puzzles are similarly intriguing.

See also: Pattern, Recognition, Gifting, Appropriate Challlenges

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In the whirl of our day-to-day interactions, it’s all too easy to forget the nuances that distinguish great teams, great cultures, and great products/services.

Mental Model Flash Cards bring together insights from psychology into an easy reference and brainstorming tool. Each card describes one insight into human behavior and suggests ways to apply this to your teams as well as the design of your products and services.

MENTAL MODELS: PRIMING

SUBTLE VISUAL OR VERBAL SUGGESTIONS HELP US RECALL SPECIFIC INFORMATION, INFLUENCING HOW WE RESPOND.

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How might this apply to your business?
Choose images or words suggesting a specific concept you’d like associated with an interaction. This can include everything from subtle micro copy beneath a form field to the style of photography used on a page. You can set expectations and direct what is brought into short-term memory by choosing predictable associations. Also examine what is suggested by the imagery and language on your site.

See also: Anchoring & Adjustment, Visual Imagery, Conceptual Metaphor, Humor Effect, Sensory Appeal

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In the whirl of our day-to-day interactions, it’s all too easy to forget the nuances that distinguish great teams, great cultures, and great products/services.

Mental Model Flash Cards bring together insights from psychology into an easy reference and brainstorming tool. Each card describes one insight into human behavior and suggests ways to apply this to your teams as well as the design of your products and services.

MENTAL MODELS: FRAMING

THE WAY IN WHICH ISSUES AND DATA ARE STATED CAN ALTER OUR JUDGMENT AND AFFECT DECISIONS.

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How might this apply to your business?

How are you presenting choices in your system? What are the available options? An implied story makes the most desirable choice more obvious, especially for new or difficult concepts. For example, framing donations as costing “less than a cup of coffee a day” encourages people to rationalize a monthly pledge.

See also: Conceptual Metaphor, Story, Loss Aversion


Mental Models: Higher Order Thinking

Howard Marks, the chairman and co-founder of Oaktree Capital Management, is renowned for his insightful assessments of market opportunity and risk. After four decades spent ascending to the top of the investment management profession, today he is sought out by the world's leading value investors, and his client memos brim with insightful commentary and a time-tested, fundamental philosophy.In his book, The Most Important Thing,

Howard Marks explains the concept of first and second-order thinking, which he calls second-level thinking.

First-level thinking is simplistic and superficial, and just about everyone can do it (a bad sign for anything involving an attempt at superiority). All the first-level thinker needs is an opinion about the future, as in “The outlook for the company is favorable, meaning the stock will go up.” Second-level thinking is deep, complex and convoluted.First-level thinking says, “I think the company’s earnings will fall; sell.” Second-level thinking says, “I think the company’s earnings will fall less than people expect, and the pleasant surprise will lift the stock; buy.”

First level thinking is simplistic.  It occurs when we want a fast fix. It does not take consequences into consideration. If you are hungry, you eat.

Second level thinking is more considered. It considers context, alternatives, and unintended consequences. Second order thinkers ask themselves the question "Why?" or "Then what?" to deepen their understanding of an issue. If they are hungry, they consider the consequences of eating when they are hungry versus the time of day or circumstance in which their hunger strikes. They make connections, draw correlations, and notice nuance. Doing this, they are likely to make healthier choices when addressing their hunger.Remember here that consequences are not always negative. Positive outcomes are consequences too.

Short term bias and negativity bias are actually first-order-thinking biases

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Humans don’t have a negativity bias. We miss long term trends regardless of whether they’re good or bad. The root cause that makes us miss them is not that we are biased towards short-term choices (that’s a byproduct). Our negativity bias and short-term biases are byproducts of a first-order-thinking bias. Our brain is wired to be unable to perform second-order-thinking while thinking intuitively: therefore, the bias. --via Luca Dellana

With first-level thinking, everyone reaches the same answer. This is where quick fixes and easy answers abound. With second-order thinking, we are all deeply interpreting the same situation uniquely. We apply our unique perspective. We see what others cannot.

Example excerpt from “It’s Not Easy: Memo To Oaktree Clients” by Howard Marks

Improve Your Thinking, as a skill

Now that you know this kind of thinking exists, what will you do differently today? Here's how you can practice it now:

  1. Ask yourself "Why?" "What's It For?" or "Then What?

  2. Think through time — What will the situation be in 1 hour, 1 day, 1 month, 1 year? How will that impact the consequences?

  3. Identify your problem-solution-decision. Consider the pros-cons. Think through the consequences. Reviewing these on a regular basis will help you calibrate your thinking more nimbly.

  4. (Bonus) If you’re using this concept to think about business decisions, consider how it impacts other areas of your ecosystem. How will key players respond? What meaning will employees make of it? How will stakeholders deal with it? How will competitors respond? How will suppliers react? What regulations are we likely to incur?

Often the answer will be little to no impact, but you want to understand the immediate and second-order consequences before you make the decision.The difference of a second-level thinker is effort:

The difference in workload between first-level and second-level thinking is clearly massive, and the number of people capable of the latter is tiny compared to the number capable of the former…First-level thinkers think the same way other first-level thinkers do about the same things, and they generally reach the same conclusions…To outperform the average investor, you have to be able to outthink the consensus.

Getting to the next level, in anything, is the result of things that are first-order negative, second order positive. A situation might appear to have no immediate benefit or payoff, but that doesn't mean that's the case.  What it indicates is that there is less competition if deeper thinking yields positive outcomes because everyone who simplistically won’t think things through.Second-order thinking takes effort, effort most people will not invest. It takes effort to think in terms of systems, interactions, and time. But investing this kind of effort sets you apart from everyone else.


Higher Order Thinking is part of the network of mental models for good humaning.